HylaFAX Fax Client
User's Manual







Mohsen Banan
public@mohsen.banan.1.byname.net




Prepared for
Seattle Specialty Insurance Services, Inc.

Version 1.0
July 17, 2003

Verbatim Copying Permitted.  Permission is granted to make and
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Contents

• List of Figures
• 1 Introduction
  • 1.1 About HylaFAX
  • 1.2 Windows HylaFAX Clients
  
  
• 2 Receiving Faxes
• 3 Windows Fax Client
  • 3.1 Windows HylaFAX Client(WHFC)
    • 3.1.1 System Preferences
    • 3.1.2 User Preferences
    • 3.1.3 Logs File
  • 3.2 Cypheus
    • 3.2.1 Main Windows
    • 3.2.2 Fax Viewer
    • 3.2.3 Send Fax
    • 3.2.4 Settings
    • 3.2.5 Creating Fax Cover
  
  
• 4 Unix Client

List of Figures

• 1. WHFC Screen Shot
• 2. WHFC System Preferences
• 3. WHFC User Preferences
• 4. WHFC Log File
• 5. Cypheus Logon Window
• 6. Cypheus Main Window
• 7. Cypheus Send Fax Window
• 8. Cypheus Text Editor

1 Introduction

This manual is intended to give an overview of how to manage and use various fax clients.

Section 3, describes two kinds of fax client software for Windows: WHFC and Cypheus.

HylaFAXis the current fax server that is used and is installed in a Linux machine.

1.1 About HylaFAX

HylaFAXis an enterprise-class system for sending and receiving facsimiles as well as for sending alpha-numeric pages.

The software is designed around a client-server architecture. Fax modems may reside on a single machine on a network and clients can submit an outbound job from any other machine on the network. Client software is designed to be lightweight and easy to port.

For complete HylaFAX command options, we created an administration script called mmaFaxAdmin.sh. Run this script on the fax server.

1.2 Windows HylaFAX Clients

We recommend WHFC (see Section 3.1) for free fax client software. It is available under GNU Public license. For commercial use, we recommend Cypheus (see Section 3.2). Cypheus is more featureful and better supports for Windows integration.

2 Receiving Faxes

Our current fax server configuration is designed to automatically send the incoming faxes to a dedicated email fax dispatcher in the form of pdf files. The fax dispatcher will distribute these faxes to the right recipient through email as well.

3 Windows Fax Client

3.1 Windows HylaFAX Client(WHFC)

WHFC is a Client for the network fax server HylaFAX under Windows 95/98 and Windows NT/2000.

WHFC is available under the GNU Public license and can be downloaded from http://www.uli-eckhardt.de/whfc.

Figure 1 shows the screen shot of WHFC on Windows machine.

Figure 1: WHFC Screen Shot

3.1.1 System Preferences

For setting up the client's system preferences, click on Fax->System preferences. A similar windows will look similar to Figure 2. The information you need from your Administrator are the following:

- Fax server's name or IP address
- Samba's shared directory for received faxes

As you can see, in Figure 2, the fax server's IP address is 192.168.0.38. For the "Program and arguments for viewing received faxes", type in the following:

C:\Program Files\Windows NT\Accessories\ImageVue\kodakimg \\192.168.0.38\recvq\%s

This means you can view an incoming fax using Kodak Image software that comes standard with Windows 2000.

Figure 2: WHFC System Preferences

3.1.2 User Preferences

Setting up the sender's information is done through user preferences. Click on Fax->User Preferences and a window similar to Figure 3 appear.

Figure 3: WHFC User Preferences

3.1.3 Logs File

To setup a log file, click on Logs->Denine Log. Type in the log filename that is assigned by your administrator. Move the slider for "Keep log file for" to the maximum. See Figure 4. This log file will keep all of the sent faxes activity. To view the log file, click on Logs->View Log.

Figure 4: WHFC Log File

3.2 Cypheus

Cypheus is another HylaFAX client for Windows and it has more features than WHFC. Cypheus is a commercial software and the costs depend on how many license you would like to acquire. For 1-9 license, the cost is $34 per license (as of July 17, 2003). To buy the license, go to their website at http://www.cypheus.de/frm_home_e.htm.

3.2.1 Main Windows

To start Cypheus, on your computer desktop, double click on Cypheus icon. A Logon icon will appear (similar to Figure 5.)

Figure 5: Cypheus Logon Window

The Main Window is similar to Figure 6. You see a list of all incoming, outgoing and sent faxes and HylaFAX status in the main window.

All information are refreshing at an user defined period.

Figure 6: Cypheus Main Window

3.2.2 Fax Viewer

The fax viewer shows the individual pages of received and sent documents. You may add comments, graphics and pages, delete pages and scan new documents if a scanner is attached.

In addition you may forward any document by e-mail or fax.

3.2.3 Send Fax

To send fax, click on the "New Fax". The send fax window will look similar to Figure 7.

Figure 7: Cypheus Send Fax Window

First choose document(s), then enter a fax number and other information or choose receivers out of your address books. You may add a cover page, a tag line and an overlay and edit all other options.

Before sending the fax you may open a preview window and add some last changes and comments.

3.2.4 Settings

You are able to enter all user and server related information here, viewing and eMail notification options, too.

You may register as many cover pages as you want for later use and save some country specific dial options as well as the default values of Fax Info Center.

3.2.5 Creating Fax Cover

You may create professional looking cover pages or documents using the built-in text/cover page editor. Documents can be send directly, if you have added the appropriate paragraph formats or fields.

The editor includes all functions of a big word processor, e.g. table editor, integration of graphics and OLE objects, style sheets and editable templates.

Figure 8: Cypheus Text Editor

4 Unix Client

To submit a fax job for transmission on a Unix client, sendfax command is used.sendfax submits one or more fax transmission requests to a HylaFAX fax server. Example of use are demonstrated below:

The command line has the form of:
   sendfax [options] [files...]

The simplest form of sendfax:
   sendfax -d 5551212 /tmp/sample

For more options, see sendfax manual page.